Sunday, May 31, 2020

The Power of Scheduling

It was the second week of April 2020. Three weeks into Lockdown 1.0, a broken supply chain, employees and team members dispersed all across and most retail stores closed, it was one of the toughest moments in my professional life. That I had a roof and secure four walls, three meals to eat, a lot of snacks to munch and salaried job – the real luxuries of the Corona-crisis made me feel a lot luckier than the millions who were displaced world over. And that I was staying with my wife and kids – I had come on a work trip to Chennai on 13th March and remained here ever after through the lockdown – was the happiest thing I could enjoy in life. Honestly, we have never spent such a long time together within a single precinct all our lives!


Yet, I was beginning to crack under pressure – workwise as well as managing household chores including mopping the floor intermittently, washing vessels, drying and folding clothes among other things all day. To get a peaceful uninterrupted 7-hour sleep was becoming a challenge. I am usually a reasonably disciplined guy. I cannot fathom that my bed is not done within a few mins of waking up; a small slush on my white car and I get it cleaned as soon as I could; from rotating my shoes, watches and dresses on FIFO basis to booking darshan at Tirupati 4 months in advance, it’s been a usual rigor. After all, when you are the son of a Factory Worker whose salary gets deducted for late attendance and a schoolteacher mother who must arrive before the students come to school every day, this is just a way of life. 


Even as I was struggling to manage things better, was when I recalled I should speak to one of my professional mentors, a former boss of mine whom I’ve admired for his multi-tasking Leadership abilities. Working with a popular Promoter Entrepreneur, managing a team of a dozen high-flying direct reports and handling a Retail business spanning the length & breadth of the country, I couldn’t think of anyone better than him to seek advice and assistance in my Leadership role at Levista Coffee which I began in January this year. I too have a similar professional assignment at the moment although the complexities are quite different and a lot lesser, so a comparison may be inappropriate. 



A scheduled 60-minute call with him helped me sort out my stuff quite easily. 

To begin with, I created scheduled buckets of my time for all my key tasks – regular VCs with direct reports, allocating time for emails, for clearances & providing approvals, Meetings with external stakeholders, Interviews with Candidates & Media interaction and so much so, that I also included “Lunch” on my Calendar. Keeping my EA involved in all my day-today business activities helped immensely so he could follow up on important tasks from others and revert to me as per schedule. And most importantly, absolutely no out of turn calls or VCs unless it’s tearing urgent. All my day's activities get captured in the iWatch which my beloved wife gifted me 5 years back and the device keeps reminding me of my schedules  as well as measures my sleep patterns (through the Sleep++ App) and my daily fitness goal - how many steps I walk inside home. This is such a blessing. 


I also included slots to, don’t exclaim, Read Newspaper & Articles as well as for my Daily dose of Yoga at 6am! In exactly one month’s time, my entire day has been well sorted out and results are showing up. My Blood Sugar is well under control, I sleep and wake up on time with my 5am routine, spend enough time to read 4 Newspapers and a couple of Articles early in the morning and of course, write and share my thoughts regularly on social and other public media. I ended up doing Four Webinars each weekend too. 


And on the work front, not only have I been more efficient, my team has also done a spending job in the month of May and we have set new business standards for ourselves. I cannot thank my former Boss enough for that timely intervention and take this opportunity here to acknowledge the same. I hope this schedule gets better, so I get more efficient in June and beyond. 

How does your time management go about? What's your kind of Scheduling of Tasks?